Don't Forget These Crucial Arrangements When Moving Office

If you’re moving your business into an office, then your first concern might be getting all of your equipment and staff in there and in the right place. While getting a good fit-out and making sure everyone’s working arrangements work to them is important, there are crucial parts of setting up the office that you need to think about. Here are some of the most important considerations to keep in mind when moving into an office.

Getting connected

Few businesses can get their work done without effective communications set up as quickly as possible. Finding your best local internet provider is the first step, but what about communications within the office? A VoIP system can help you connect both internal communications and those calling from outside the office trying to reach specific people a lot more easily.

Get your documents arranged

There are key documents that every business needs to keep on hand. Before you start packing any boxes, make sure that you can have identified and gathering all of your most important files, such as any contracts, insurance records, accounting records, business registration documents and the like. Now might be the perfect time to digitize them with a document scanning app, as well. Though you want to keep the originals of all of the above, having a copy at hand can offer some peace of mind, too.

Powering it all up

A working power supply is the driving force of almost all modern businesses. Securing it by any means necessary is crucial. If your workplace uses equipment that might go beyond the provisions of the average office, then you might need a level 2 service provider to ensure you get enough power for the appliances you use. It’s also worth considering provisions like a backup generator to keep the business running even if you’re hit by a power cut.

Don’t forget the tax implications

If you’re moving into an office building for the first time, it’s important to remember that the costs that come with renting it might be offset from your taxes. This largely depends on how the business is arranged, but it’s worth looking into whether you can get the costs of managing the workplace reduced from your overall taxes. The best way to figure out how to mitigate those costs is with the help of an accountant qualified to offer tax advice.

Make the move public

All of your customers, business partners, and suppliers are likely going to need to know where you’re set up as well. You want to publicize the move well ahead of time through your own social channels. However, if you can consider this an expansion or upgrade to the business, then you might want to get in touch with your PR contacts, as well. A new location is perfectly newsworthy and an opportunity to build some brand awareness.

The above arrangements aren’t the only ones you should have in place when it comes time to move into a new office, but they are some of the most important.

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