6 Effective Task Management Strategies for Your Business
Do you find it challenging to stay on top of all tasks that need to get done in your business? If so, you are not alone. It can be a real challenge to keep track of everything, especially if you have a team of employees working with you. Luckily, these strategies for task management will make your life easier.
Define Roles and Delegate
The decision to assign tasks to the right people is not an easy one. How do you know what kind of worker each person in your business can be?
One option for determining this would be figuring out their strengths and weaknesses using a Strengths Finder assessment, which identifies eight discoverable areas proven as predictors of success. Then, it narrows those down to the three that are a person's top strengths.
Set Timelines
Setting timelines is an essential part of time management. Specific deadlines are crucial to completing tasks in as timely a manner as possible, which helps mitigate the need for last-minute panic and stress. It's also better for your employees to know when they should complete specific work.
Leverage Calendar Scheduling
Everyone is often so busy that they don't have time to think about the next thing to do. You can call this "constant motion." It's essential not just for productivity but also for sanity and balance in life.
A way to handle these things is by using a coachcalendar to schedule for everything with specific blocks of times for certain activities. For example, if you know you have a meeting every Wednesday at noon, it's time to block off that time, so someone else can't come in and interrupt what needs doing.
One Task at A Time
It's tempting to take on too many tasks at once, but you are not superhuman. Studies show that multitasking can reduce productivity by as much as 40%. To get things done faster and more thoroughly, focus your energy only on one task at a time. You will get it done quicker and with less frustration.
Rank Tasks According to Priority
Include a prioritized list of tasks that you intend to complete in order from top priority at the top, running down through lower preferences to lowest. This will keep your day organized and make it easier for you or others to follow up on any outstanding items.
Clear Communication
Communication is vital when it comes to managing tasks in a business. You and your team members need to be able to communicate with each other as much as possible through email, phone calls, or meetings so that they know what the status of any given task is at all times. This will allow the organization to understand what is going on and when to do things.
Do not make decisions about what is important to you based solely on productivity. It's an excellent measuring stick, but it doesn't always tell the whole story. Instead, permit yourself to decide what matters, then stick to what works for you with all of your energy for a while before switching gears when necessary to avoid burnout.
